Hiring Managers Hands2

Locate and Connect with the Hiring Manager

71158793 - woman giving a resume to the interviewer in a job interview

Increase the chances of your resume being read by getting it into the hiring manager’s hands

The least effective way to find a job is to apply for advertised openings: sending your resume online through a company employment portal or a third-party website.

When you apply for a job online you become one of dozens, hundreds, or even thousands of applicants. Even a standout resume will have a hard time cutting through the clutter if the number of applications reaches the triple digits.

To increase your chances of securing an interview, you need to get your resume into the hands of the hiring manager.

The hiring manager is the person in the company with the ultimate authority to offer you the job. In a small company, it might be the owner or the individual who reports to the owner. In a larger company, it might be your future direct supervisor or a specific department manager.

There are two ways to get your resume directly to the hiring manager — by email or by snail mail (yes, that’s right – send it by postal mail). In many cases, you should actually email the hiring manager and send your resume and a customized cover letter to the hiring manager via mail. Although you may be tempted to skip this step, or only send an email, you’re going to get more attention as a candidate if you put in the extra effort and actually mail a hard copy of your resume and cover letter. Few applicants will go to the trouble to do so, so it can really help you stand out.

Note: Send your resume and cover letter on a quality paper stock (not just the typical copier paper that’s probably in your printer). Mail them, unfolded, in a plain white or manila 9×12 envelope.Address the cover letter and the envelope to the specific hiring manager for the position.

But how do you find out the name of this person, if you don’t know it?

Here are some ideas:

  1. Use Google. Google the company name, department name, and/or job title. For example, if you’re looking for the name of the person who leads the Finance department at Shell, a Google search for “Manager Finance Department Shell” could yield some trails to follow. Sometimes you can find the hiring manager’s name in another job posting you find in the Google search results.
  1. Search LinkedIn. Check to see if the target company (Shell) has a Company Page. In your LinkedIn account, use the search bar at the top. Once you locate a company page on LinkedIn it identifies the employees who are registered on the site. From here you can do a little investigation/research for a person who might be leading the department you are applying at.
  1. Use Your Network. This strategy can work on its own or in conjunction with the other techniques listed. Do you know someone who works at your target company? (Again, LinkedIn can be a good way to find this out!). Or do you know someone who knows someone who works there? (A friend-of-a-friend?).
  1. Check Out the Company Website. The company website can also be an excellent research source for finding a specific individual. This is especially true for smaller companies. Look for an “About Us” page, and also check and see if there is a “News” section, or somewhere on the site where news releases are posted. Key executives — often, those with hiring responsibilities for their area of specialty — are often quoted in news releases about important new hires or new products or services.
  1. Call the Company. Larger companies will usually have a main operator or switchboard that you can ask for the name and correct spelling of the individual in charge of hiring for [job title]. If you can’t reach a human being during business hours, call back in the early morning or late at night and use the company directory to see if you can be connected to a specific individual’s voice mail.

All of these strategies can help you find a specific name. Once you have the name, you can learn more about the person. 

Have a Name and Want to Research the Person?

Look for opportunities to connect with a hiring manager before you send the resume and cover letter. This will help make your first connection a “warm contact” instead of a “cold contact.”

  • Go Back to Google. You’re looking for information that will help you research the person further — for example, social media profiles, blog posts, articles written, company news, and more.
  • Check Out the Contact’s Social Media Profiles. Review LinkedIn, Twitter, and Facebook accounts. Look for areas of common interest or background, or people you know in common.
  • Search A Specialized Directory. One of these is Data.com Connect — formerly known as Jigsaw. The Free version of the service is extremely limited; however, if you’re only looking for one or two names that will probably suffice for your needs.
  • Call the Company. For larger employers (more than 100 employees), you will also want to call the company to get a specific Mail Stop number or department code to send the resume and cover letter via mail. This will help ensure your envelope gets to the right person in the right department quickly.

One final note: If you have the hiring manager’s name but not an email address, see if the company has a standard format for email addresses. For example:

  • FirstName.LastName@companyname.com
  • FirstInitial_LastName@companyname.com
  • LastNameFirstName@companyname.com

Remember, if you want to increase your chances of getting the job you want, you need to stand out. And one of the best ways to do that is to connect with the hiring manager — either after you’ve applied for a position online, or by identifying a company you’d like to work for and sending a targeted resume and cover letter.

Adrienne Tom

Looking to take your executive resume or job search to the next level to land your next job faster and increase your earning power? I can help! Visit me online at CareerImpressions.ca to learn more about my award-winning resume writing, LinkedIn writing, and job search strategies for top professionals and executives located across Canada and the USA.


  1. Chris Hogg on November 16, 2018 at 9:43 pm

    To find an email format do a Google search on: “*@companyname.com”

  2. Alan Koenig on April 19, 2020 at 11:04 pm

    How are you proposing that someone find a mailing address to send a resume to a hiring manager?

    That would be unique and I’m daring enough to do it.

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